Villa Rental Terms & Conditions

WIMCO is an authorized agent for and representative of villa management companies, Realtors and Villa Owners).WIMCO does not own, operate or manage any of the villas represented. When you send WIMCO your rental deposit, the Reservation and Deposit Invoice, together with the following Terms and Conditions, become a binding contract.

  1. Deposit/Payment. A deposit is required to confirm a reservation. Additional payments may be required prior to scheduled occupancy as defined. If a payment is not received before the due date, WIMCO shall be entitled to retain all deposits and to cancel the booking without prejudice to a claim for cancellation charges. Full payment of the gross rental fee is required for all reservations prior to scheduled occupancy.
  2. Villa Occupancy. The total number of persons allowed to occupy the villa during the rental period is restricted to the number of persons scheduled and paid for as set forth on the “Reservation and Deposit Request” and “Client Confirmation Letter”, usually based on 2 persons per bedroom. Children’s ages are required and some villas limit children of certain ages. Changes to the number of persons or number of bedrooms stipulated on the Rental Agreement may result in additional cost or removal of guests from the villa without refund.
  3. Check-In, Check-Out. Each villa has defined Check-in and Check-out Times. Failure to check out by the Check-out time will result in an extra night rental charge unless previously arranged.
  4. Rules and Regulations. You and your guests shall abide by all rules and regulations established by WIMCO or local villa management for appropriate decorum and civilized behavior to ensure the quiet enjoyment of all guests and neighbors. Pets, illegal drugs, hazardous substances and materials, including fireworks, are not allowed in a villa at any time. Villa rules and regulations are established and enforced by WIMCO, or local management, in their absolute discretion, and are subject to change. It is your responsibility to review and be aware of the rules and regulations. Violations may result in removal from the villa.
  5. Government Tax/ Fees. Villa rentals are subject to all local applicable Government taxes and fees which are subject to change without notice. The villa renter is responsible for the payment of any applicable taxes and fees in place at the time of villa occupancy.
  6. Security Deposit and Damages. The renter is responsible for any damage to the villa, breakages and missing items other than for normal wear and tear. A cash security deposit or open credit card charge, or authorization, may be required to cover any damages, breakage, missing items, long-distance calls charged to the villa, additional cleaning for villas left abnormally dirty, key replacement, gate remote control replacement, car rental and other charges, as WIMCO or local villa management in its absolute discretion determines necessary. Such deposit or credit card charge will also be utilized by WIMCO or local Management for any bills or charges not settled before checkout.
  7. Cancellations. Cancellation by you will result in your forfeiture of deposits as specified as liquidated damages if such cancellation occurs prior to your scheduled arrival. Cancellations must be made in writing to WIMCO. No-shows, late arrivals, reductions in the number of people in the group after arrival, and early departures are all non-refundable. Any reduction in the number of nights reserved will be subject to cancellation fees.
  8. Changes. After arrival, Villa changes are not permitted except for extreme cases, including loud construction or major problems with the villa. Any changes will be made by WIMCO in coordination with local villa management in its absolute discretion. Prior to arrival, WIMCO will make every effort to provide the villa you have booked, but if WIMCO is unable to provide you with such villa for reasons beyond WIMCO’s control, WIMCO will advise you at the earliest possible date, and WIMCO reserves the right to transfer you to a similar property. If such a transfer is not possible or you do not wish to be transferred, WIMCO will cancel the booking and refund all payments, but will not be liable for any cancellation charges for other travel arrangements.
  9. Insurance. Travel insurance, homeowners insurance or other policies are available to cover certain misfortunes, unexpected events and delays which might interrupt, delay or cancel travel plans. Appropriate coverage should be purchased at the time of the booking.
  10. Passports/Visas. Valid passports and or visas may be required for travel to the destination.
  11. Complaints. All representations made by WIMCO with respect to your villa are complete and accurate to the best of their knowledge and made in good faith. WIMCO and the villa owner or manager are not responsible for issues out of their control such as the failure of the public water supply, gas, electricity, telephone, air conditioning, television, cable service, appliances, etc., though they will endeavor to arrange for these problems to be solved upon notification. If you or your guests have any problem during a stay you or your guests must notify local management or WIMCO immediately. WIMCO cannot claim compensation from the villa owner after you have returned from vacation if you have not recorded the problems with WIMCO during the stay. Complaints filed only after vacating the property cannot be taken into consideration. Guests who abandon the house without authorization from WIMCO lose all rights to refund or rebate.
  12. Release of Liability. You hereby release and agree to hold WIMCO, their officers, directors, employees, representatives, agents and volunteers and the villa owner, harmless from and against all liability and responsibility whatsoever, for any damage to property, personal injury or loss of life which may occur to you or your guests as a result of your use of the villa and its amenities, and you do hereby agree to indemnify WIMCO and the villa owner and manager from and against any costs, judgments, claims or demands, including reasonable legal fees as a result of any third party actions arising from your and your guests’ use of the villa and its amenities including swimming pool. WIMCO is acting as the agent of the villa owner, and assumes no liability for property loss or damages to property, injuries, accidents, delays, or irregularities, including any caused by persons or carriers conveying passengers to their villas. You and your guests are responsible for securing your own personal property, including jewelry and other valuables.
  13. Governing Laws. You further agree that this agreement shall be governed and interpreted in accordance with the laws of Rhode Island, USA for any claims against WIMCO.